Participating in Fieldlab 2021: from application to completion.



SMEs can submit a project proposal to TU Delft's Fieldlab UPPS for projects in which, through collaboration, knowledge is developed around the design process and production of (ultra)personalised products and services. How does this work and what are the conditions?

Application and conditions

  1. The company draws up a project plan (appendix 2) including budget (appendix 3) in consultation with Fieldlab UPPS. In addition to the exact assignment, this will clarify the role of the company and how the contribution will be contributed by the company.
  2. The company will finance at least 50% of the total project costs through payment or 'in kind' contribution in the form of hours, at a maximum hourly rate of €60/hour including VAT.
  3. A maximum of €15,000 per collaboration project including VAT (target amount) is contributed by CLICKNL, in consultation possible up to a maximum amount of €20,000. In practice, this will fund the Fieldlab's work.
  4. The Fieldlab UPPS team assesses whether a project matches the objectives and gives a go or no go, in order of receipt, within a month.
  5. Prior to the start of the project, a cooperation agreement (appendix 4) must be signed between TU Delft and the company; the project plan, including budget (appendix 3) is attached to the contract. The Fieldlab has a limited number of hours (max 2x1-1.5 hours) available to help think about the project plan in advance.
  6. In case of a cash contribution by the participating company, the invoice will be sent at the start of the project. And should be paid before completion of the project.
  7. The company keeps financial and time records and provides a management statement (see appendix 5) immediately after the completion of the project.
    The company provides a report (appendix 7) within one month after the completion of the project, which is delivered to the Fieldlab contact person together with the cost account and management statement.
  8. The results (approach, outcomes) are shared within and outside the Fieldlab. Also by the company. Participation in at least 1 Meet-UPPS meeting is required.
  9. About IP, separate agreements are made per project in the agreement
  10. The company must not have previously received funding for the same work.

NB Project proposals can be submitted until 31 December 2021, by emailing them fully completed to m.k.idema@tudelft.nl. Work must be completed by 1 December 2022.

Annexes (attached below are Annex 1 and 2, the rest will be sent on request)

  1. selection criteria
  2. project plan
  3. template UPPS budget
  4. cooperation agreement UPPS
  5. executive statement
  6. Deminis declaration
  7. template reporting
  8. template hours and costs company (cost format)

For more information: Marijke Idema, m.k.idema@tudelft.nl, 0651086848


Annexes

Annex 1

Selection criteria

  • Matches specific knowledge and ambition Fieldlab UPPS
  • Feasibility/feasibility (size + budget)
  • Innovation value (experimental, industrial, executive research)
  • Knowledge output/sharing for the creative industry (different domains, application areas, UPPS-level, workflow)
  • Proposed collaboration and own contribution by company
  • Professionalism/thoughtfulness of proposal
  • Sustainability
  • SME focus

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Annex 2

FIELDLAB UPPS project plan

NB this project plan must be submitted fully completed, including a realistic budget (see annex template budget UPPS) which can be prepared in consultation with the Fieldlab in a discussion of max 2x1.5 hours.

Project plan Fieldlab UPPS

Project title:
Date:

Company:
Address:
Chamber of Commerce:
Applicant/ Contact:
Name and position signatory:
Phone: 06
Email:

Reason for assignment

Problem definition & Research question

Objective
Text on the objective to be achieved within the project duration and budget.

Tasks & Tasks
Tasks company:

Deliverables company:

Activities Fieldlab UPPS:

Deliverables Fieldlab:

Duration and Planning

Knowledge development & knowledge sharing
Results will be shared via the Fieldlab UPPS website and Meet UPPS. Please also indicate other intended knowledge sharing (e.g. a thesis presentation):

Summary Budget
NB for full submission also attach completed UPPS template budget participants.

Project size (including VAT) total:
Contribution company (minus 50% total budget):

Contribution company total:
Contribution cash:
Contribution in child:
Out of pocket:

Contribution TU Delft:
Contribution in child:
Out of pocket:

Other subsidies
Other contributions (e.g. ANBIs)

NB Subsidies may not have been applied for before for the same work. Only new work will be supported.