Informal Members' Council meeting
Summary and recommendations to chief executive by informal Council of Members
Date: 15 March in The Hague
Present: Arjan van Krimpen, Edwin Miltenburg, Gijs Breedveld, Jan Wind, Johan Riezebos, Koos Mulder, Machiel van Es, Martijn Wesseling, Meindert van Genderen, Paul van Moerkerken, Pieter Dijkshoorn, Rob Schouten, Veronica van Nederveen, William Buil, Wim de Boom
Agenda:
The topic 'general conditions' was added to the agenda. The topic 'Motions of the Mining Department' is removed from the agenda as no information has been submitted and no stakeholders are present.
- KIVI multi-year plan - business
- Cluster meetings and cluster structure
- General conditions KIVI
- Chartered engineer programme - state of affairs
- New KIVI president - state of affairs
- KIVI pin: association pin for (board members)
- New members for Member Council committee
On 28 April, a delegation of the Members' Council Committee (LRC) will have a meeting with a delegation of the HB. This will include questions and suggestions from these consultations.
Long-term plan (state of affairs)
Gijs presented an overview of KIVI action lines from the latest multi-year plans. The ensuing discussion revealed that:
- There is a lot of information in multi-year plans, but no overview of implementation over the years.
- It is difficult for member council members to get in and overview of progress and results.
- A distinction is needed between the policy and implementation programme.
- It has been promised that in future KPI reporting will take place
To improve this situation, a question is formulated to the HB:
Recommendation 1:
As a Council of Members, we have tried to make an assessment of progress in the implementation of the multi-year plans, but this is proving difficult based on the current documents. We would be helped if the outlines in the reporting were made more concrete.
As a Council of Members, we would like to be taken on board by the HB to come up with a report and/or dashboard on the main lines together. This report should make it possible to determine whether and how objectives as mentioned in the multi-year plan are being realised. We would like to go through a process together with the HB to arrive at this report.
Cluster meetings
Gijs presents the outline of his memo, in which he gives analysis of cluster meetings. His conclusions:
- Meetings are important because contact between HB members and board members promotes cohesion
- The goal of cohesion is insufficiently achieved.
- Reports are hard to find and limited dissemination.
- Coordination of activities within cluster is an important goal, but is not mentioned in minutes.
Discussion focuses particularly on the proposal from the memo (Invite local meetings with directors, regardless of whether they belong to departments in cluster). It is established that three goals (can) be pursued with cluster meetings:
- content alignment between departments
- regional coordination
- contact HB with trade and regional directors.
It is also noted that the future is for multidisciplinary set-up, with departments needing to cooperate (more).
Recommendation 2:
From the (informal) LR, it is suggested to organise regional 'Cohesion meetings' in addition to the Cluster meetings. This would enable more directors and members from a region to meet each other and HB members. Directors of national branches who do not attend cluster meetings will then not have to travel so far. The aim of these meetings is to promote cohesion and achieve regional coordination between activities.
General conditions:
Jan reported that in the recent period, three versions of the General Terms and Conditions have been published:
- september on website - first version
- november - improved version
- march - version where personal data may only be passed on with permission.
Jan still has some comment points on the latest version, but expects an acceptable version after that.
Recommendation 3:
Question from LR to HB: Can future changes to the Terms and Conditions and the arguments for the change be forwarded to the Council of Members for notification?
Chartered engineer programme - state of play
Following questions about the status of the Chartered Engineer Programme (CEP), Joliene Brouwer and Micaela dos Ramos each sent responses. From the responses, it appears the CEP will seek experts through departments. The role of departments becomes to act as an entry point to experts, the experts are involved as individuals.
The model is similar to accreditations in education, only on a personal level.
Questions to HB:
- How will this be shaped in practice?
- How can you become a 'CEP expert' as a KIVI member?
- Will the regional departments also be involved in the recruitment of these experts?
New KIVI president - state of affairs
Enquiries were made of Michel Ruesen to see if there was any news in this area; his response was, "We are not out of the woods yet."
During the discussion, it was noted that there was a commitment that the Council of Members would be allowed to have discussions with the candidate(s).
Question to HB:
When can the LR speak to the candidate(s)?
KIVI pin
The proposition 'Should we as KIVI not have a member pin (oid) (like the VDI)' leads to an open discussion. Two recommendations emerge from this:
Recommendations to HB:
- KIVI's range of PR items could be updated, for MEN AND LADIES.
New members for Members' Council Committee (LRC)
In May, Agnes has to leave us and 'then there were three'? Therefore, from the LRC, a call for reinforcements. Noting that recruitment should not only be done from the limited pond of the informal LR, but should be broader. Martijn Wesseling accepted the challenge/invitation.
Circular question
The CI department will 'move' to another cluster (announcement).
The standard templates for documents and presentations are hard to find and not all templates are available in English. Could this be addressed.
Are we as LR involved in the discussion on the new structure of the KVI? About five workshops on this are planned. One has already been held in The Hague. The number of participants in the workshops is small.
The website managers of departments have an extra task/responsibility due to the new website because they, but not the departments' treasurer, have access to financial details of activities. The office does not break down statements by activity, leaving the website administrator to check/manage the financial realisation of activities. The question is whether this is desirable. In addition, the issue arises of how to handle cancelled activities. It is now a big job to refund participants their money because these details are not known to the organising department.
Description
I would hereby like to invite you to the meeting of the Informal Council of Members on 15 March next.
The proposed agenda for this meeting can be found below:
Proposed agenda:
KIVI multi-year plan - evaluation
Chartered engeneer programme - state of affairs
Cluster meetings and cluster structure.
Motions from the Mining Section - state of play
KIVI pin: association pin for (board members)
New KIVI president - state of play
New members for the Members' Council Committee
If you would like other items to be added to the agenda, please contact the Members' Council Committee (ledenraadscommissie@kivi.nl).
We hope to meet you on 15 March,
Best regards,
The Members' Council Committee
Location
Prinsessegracht 23 2514AP The Hague
Organiser
Members' Council
Name and contact details for information
Royal Institute of Engineers Members' Council Committee T: 071 7113973 M: 06 23502003 E: ledenraadscommissie@kivi.nl I: lrcie.kivi.wisernl.com S: WISERNL